At Allan-Ashford Technology Recruitment Ltd, we are dedicated to safeguarding and respecting your privacy. This privacy policy outlines how we collect, use, and protect your personal data. Please carefully read this policy to understand our practices regarding your personal data and how we handle it.

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Data Collection

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1. Types of Data We Collect:

• Identity Data: Includes name, title, date of birth, and gender.

• Contact Data: Includes address, email address, and telephone numbers.

• Financial Data: Includes salary details, bank details, and national insurance number.

• Technical Data: Includes internet protocol (IP) address and location.

• Profile Data: Includes your interests, preferences, feedback, survey responses.

• Usage Data: Includes information about how you use our website and services.

• Communications Data: Includes your preferences in receiving job alerts, phone calls, text messages, social media contact, and email correspondence.

• Eligibility Data: Includes right to work, driving license, passport, and professional registration documentation.

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2. Special Category Data:

We do not request special category data unless volunteered, and we will seek explicit consent, allowing you to withdraw it at any time. Special categories include sensitive information such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or health data, sexual orientation, and data concerning a person’s sex life.

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3. Publicly Available Data:

Certain data may be available in the public domain, including but not limited to LinkedIn or other candidate registration/jobs boards. This may include gender, name, specialties, accreditations, qualifications, job role, profession, industry, town of residence, and employment details.

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Processing Data

We process your data for various purposes, including but not limited to:

• Registering a new candidate

• Consultation calls

• Confirming eligibility

• Making suggestions and recommendations about jobs

• Processing an application to a potential employer

• Organizing interviews/visits

• Candidate and potential employer feedback

• Receiving an offer of employment

• Negotiating and generating contracts

• Contacting references or referrals

• Delivering relevant website/advertising content

• Using data analytics to improve our services

• Sending direct emails or texts

• Calling candidates on our database

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Data Storage

Allan-Ashford and third-party services used within the business protect against unauthorized or unlawful use and prevent accidental loss, damage, or destruction of personal data. Your data is stored on our CRM system, encrypted hosted desktop/Outlook solution on secure UK servers, and Google Sheets (certified with Privacy Shield) based in the US. Personal data will not be transferred outside the European Economic Area (EEA) without your consent.

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Your Rights

Allan-Ashford is committed to providing you with information on your rights in a clear, accessible form. You have the right to rectify inaccurate data, request erasure, object to or restrict processing, request portability, and access the data we hold about you.

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Contact Us

For any questions about this privacy policy or to lodge a complaint, please contact us at GDPR@allan-ashford.com or call +44 7739 580 648 to speak with our Managing Director.